DATE: January 26, 2021
TO: Board of Supervisors
SUBMITTED BY: Steven E. White, Director
Department of Public Works and Planning
SUBJECT: Authorize Sole-Sourced Components for 2021 Bridge Projects
RECOMMENDED ACTION(S):
TITLE
Make a determination in accordance with Administrative Policy No. 34 that "unusual or extraordinary circumstances" exist that allow sole source procurement of bridge components based on the Board's express findings that specification by brand or trade name of the bridge components is consistent with the provisions of Public Contract Code Section 3400(C)(2) and 3400(C)(3); and authorize staff to incorporate these sole-sourced components in the design and construction of the following bridge replacements: Sand Creek on Ennis Road, Travers Creek on Parlier Avenue, Reedley Main Canal on Englehart Road, Delta Mendota Canal on Nees Avenue, and two bridges over James Bypass on Manning Avenue.
REPORT
Approval of the recommended action would incorporate three sole-sourced items into the five Federally funded Highway Bridge Program (HBP) projects' construction, which includes replacing six bridges throughout the County. The sole sourced materials are necessary as they are only distributed by specific authorized distributors and it is impractical for the Department of Public Works and Planning - Maintenance and Operations Division to keep replacement parts on hand for the various different systems which are available. This item pertains to locations in Districts 1, 4, and 5.
ALTERNATIVE ACTION(S):
If the recommended action is not approved, the Projects will be delayed.
SUSPENSION OF COMPETITION/SOLE SOURCE CONTRACT:
The Department's request to waive the competitive bidding process is consistent with Administrative Policy No. 34 as the components listed below are necessary as they are only available through specific authorized distributors. Based on this, a letter of interest was not necessary.
The components to be specified are listed as...
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