DATE: April 27, 2021
TO: Board of Supervisors
SUBMITTED BY: Raman Bath, County Librarian
SUBJECT: Lease and Maintenance Agreement with Jones-Walbaum Corporation
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute an Agreement with Jones-Walbaum Corporation, doing business as American Business Machines, to lease a high-speed digital color copier with maintenance and repair services, effective April 27, 2021 through April 26, 2026, total not to exceed $210,000, including a purchase option provided for in lease prior to end of lease term ($17,500).
REPORT
Approval of the recommended action will allow for the replacement of the Library's Canon imagePRESS C700 color production digital press with an updated high-speed digital color copier model with maintenance and repair services at a lower lease rate. The recommended agreement includes a purchase option, at the end of the 60-month lease term, for a purchase option price of $17,500. The copier will be located at the Central Library and utilized by Library's Graphics team to process the Library-wide digital print jobs. If Library staff decides to purchase the copier, staff will bring an item back to your Board for your Board's approval of the purchase, prior to the date required to exercise the purchase option. This item is countywide.
ALTERNATIVE ACTION(S):
Should your Board not approve the recommended actions, the Library will be unable to process digital color copy needs or obtain the related maintenance and supplies.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended action. The replacement high-speed digital color copier with maintenance and repair services is funded from Measure B and property tax revenue. The maximum compensation in FY 2020-21 is $34,141; $210,000 for the term. The recommended agreement includes delivery and installation, all projected maintenance/repair, training for staff on the equipment, and removal upon lease termination, u...
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