DATE: April 27, 2021
TO: Board of Supervisors
SUBMITTED BY: Oscar J. Garcia, CPA, Auditor-Controller/Treasurer-Tax Collector
SUBJECT: Agreement with InfoSend, Inc. to Provide Print and Mail Services
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute an agreement with InfoSend, Inc. to provide print and mail services, effective April 27, 2021, not to exceed five consecutive years, which includes a three-year base contract and two optional one-year extensions, total not to exceed $1,800,000.
REPORT
Approval of the recommended action would authorize the Auditor-Controller/Treasurer-Tax Collector Department (ACTTC) to receive print and mail services from InfoSend, Inc. This item is countywide.
ALTERNATIVE ACTION(S):
Not approving the recommended action will result in the responsibility of printing and mailing the statutorily required tax bills and statements reverting to the ACTTC staff. This will significantly increase the cost of print and mail functions.
FISCAL IMPACT:
There is no additional Net County Cost associated with the recommended action. The maximum amount shall not exceed $1,800,000 during the term of the agreement. Sufficient appropriations and estimated revenues to cover the cost related to these services are included in the FY 2020-21 General Fund Org 04100500 Adopted Budget. Ongoing annual costs will be included in future budget requests.
DISCUSSION:
Mail and print services are currently needed to fulfill the statutory requirements to mail tax bills. The ACTTC also needs to mail related notices and correspondence. Revenue and Taxation Code section 2610.5 requires the County to mail a County tax bill for every property on the secured roll. The County currently is contracted with Document Fulfillment Services to provide mail and print services. The existing contract with Document Fulfillment Services will expire on June 30, 2021.
The tax bill printing and mailing will consist of the annual and monthly printing of t...
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