DATE: August 24, 2021
TO: Board of Supervisors
SUBMITTED BY: Steven E. White, Director
Department of Public Works and Planning
SUBJECT: Award Contract 21-01-C Travers Creek at Manning Avenue Tree Removal
RECOMMENDED ACTION(S):
TITLE
Adopt Specifications and Award Contract No. 21-01-C, Travers Creek at Manning Avenue Tree Removal, Federal Project No. BRLS-5942(198), receive verbal report on the bid opening, and award to the bidder with the lowest responsive bid.
REPORT
There is no increase in Net County Cost associated with the recommended action, which will award the tree removal portion of a Federally funded Highway Bridge Program (HBP) bridge replacement project to facilitate utility relocation. This item pertains to a location in District 4.
ALTERNATIVE ACTION(S):
If the recommended action is not approved, the project will be delayed.
FISCAL IMPACT:
There is no Net County Cost associated with the recommended action. The maximum anticipated construction cost is estimated to range between $139,700 and 155,100. This project is 88.53% Federally funded through the HBP. The local match of 11.47% will be paid out of the Road fund. Sufficient appropriations and estimated revenues are included in the Department of Public Works and Planning - Road Fund Org 4510 FY 2021-22 Recommended Budget.
DISCUSSION:
As a part of the larger Travers Creek at Manning Avenue bridge replacement project, PG&E will need to relocate several power poles on the project site. Their work can only take place in spring and fall due to constraints on when the lines can be unpowered and have scheduled relocating the poles for October 2021. Trees and bushes must be removed and trimmed in order for that utility relocation to occur.
The work, in general, consists of trimming, removal, and proper disposal of 107 trees and approximately 93 brushes located within the project limits of the Travers Creek at Manning Avenue Bridge Replacement project, 0.6 miles west of Alta Avenue. The work will include stump grinding in certain project areas. The roadway will be kept free from debris at all times.
The project was advertised on June 29, 2021. As a Federally funded project, there was a Disadvantaged Business Enterprise (DBE) goal of 12%.
The action allows Department staff to present a verbal report for a bid opening held on August 5, 2021. Due to the limited construction window in which PG&E can have their lines unpowered for their utility relocation, the tree removal must commence immediately. It is anticipated that the 10-day working day construction period will begin and end in September 2021, allowing PG&E to begin their work in October 2021.
The verbal report includes the estimated cost of construction based on the lowest responsive bid and the list of bidders, their respective bid amounts and DBE commitments.
Specifications were prepared by the Department staff and are on file with the Department.
OTHER REVIEWING AGENCIES:
Caltrans provides oversight where Federal Highway funds are allocated.
ATTACHMENTS INCLUDED AND/OR ON FILE:
Location Map
CAO ANALYST:
Ron Alexander