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File #: 21-0693    Version: 1 Name: Shaver Lake Snow Removal Contracts
Type: Agenda Item Status: Approved
File created: 7/12/2021 In control: Public Works & Planning
On agenda: 10/19/2021 Final action: 10/19/2021
Enactment date: Enactment #: Agreement No. 21-432
Title: Approve and authorize the Chairman to execute a Master Agreement for on-site snow removal services in the Shaver Lake area, effective November 1, 2021, not to exceed five consecutive years, which includes a three-year base contract and two optional one-year extensions, total not to exceed $1,958,508.42.
Attachments: 1. Agenda Item, 2. Exhibit A - C, 3. Agreement A-21-432 (Snow Removal Services)
DATE: October 19, 2021

TO: Board of Supervisors

SUBMITTED BY: Steven E. White, Director
Department of Public Works and Planning

SUBJECT: Master Agreement for Snow Removal Services in the Shaver Lake Area

RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute a Master Agreement for on-site snow removal services in the Shaver Lake area, effective November 1, 2021, not to exceed five consecutive years, which includes a three-year base contract and two optional one-year extensions, total not to exceed $1,958,508.42.
REPORT
Approval of the recommended action will provide snow removal services to nine County Service Area 35 Zones (Zones) in the Shaver Lake area. This item pertains to locations in District 5.

ALTERNATIVE ACTION(S):

Your Board may direct staff to have the snow removal services rebid through the Purchasing Division of the Internal Services Department (Purchasing); however, this would not provide snow removal services needed in time for the upcoming winter season, and would be an additional administrative cost to the Zones.

FISCAL IMPACT:

There is no Net County Cost associated with the recommended action. All costs associated with this matter are paid for by the specially benefitted properties within the Zones. Sufficient appropriations are included in the various FY 2021-22 Zone Adopted Budgets and will be included in subsequent fiscal years. The recommended Master Agreement will have a spending limit of $1,127,155.85 over a three-year term, and, if extended for two one-year periods, $1,958,508.42.

DISCUSSION:

A Request for Quotation (RFQ) was issued by Purchasing for snow removal services for nine snow removal Zones on June 7, 2021. The RFQ responses and bidding period closed on June 28, 2021. A summary of the responses can be found in Exhibit A. Exhibit B provides a map of the affected Zones in the Shaver Lake area. Per the RFQ, award would be made to the vendor(s) offering services deemed to be to the best adva...

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