DATE: February 1, 2022
TO: Board of Supervisors
SUBMITTED BY: Steven E. White, Director
Department of Public Works and Planning
SUBJECT: Retroactive Waste Tire Hauling and Disposal Service Agreements
RECOMMENDED ACTION(S):
TITLE
1. Approve and authorize the Chairman to execute a retroactive Master Agreement with American Refuse, Inc. to provide waste tire hauling services, effective September 12, 2021, not to exceed five consecutive years, which includes a three-year base contract and two optional one-year extensions, total not to exceed $1,025,000.
2. Authorize the Director of Public Works and Planning or his or her designee to add additional contractors to this Agreement as they are identified who will agree and be bound by the terms and conditions of the Master Agreement without affecting the remainder of this Agreement.
REPORT
The County collects, manages, and recycles tires received at the County's American Avenue Disposal Site (AADS), picked up from County roadways, and collected as part of the County's grant-funded tire disposal programs. The Master Agreement (Agreement) is for hauling services and for the proper disposal/recycling of these tires. Compensation for each one-year period of the Agreement with be a total of $205,000 and a maximum combined total of $615,000 for the three-year term of the Agreement. The Agreement includes an option to extend for two additional one-year periods, upon mutual written consent between the County and the vendor. If the Agreement is extended to the vendor for the two additional one-year periods, the maximum combined total compensation for the five years will not exceed $1,025,000. This item is Countywide.
ALTERNATIVE ACTION(S):
No viable alternatives are available. If this Agreement is not approved, the County would be unable to dispose/recycle waste tires in an environmentally safe manner, and risk being found in violation of state and local regulations.
RETROACTIVE AGREEMENT:
Staff received no bid ...
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