DATE: February 1, 2022
TO: Board of Supervisors
SUBMITTED BY: Robert W. Bash, Director of Internal Services/Chief Information Officer
SUBJECT: First Amendment to Agreement with Levi, Ray, & Shoup, Inc.
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute First Amendment to Agreement No. 19-034 with Levi, Ray & Shoup, Inc., to fund additional services, effective upon execution with no change in term of January 29, 2019 to January 31, 2024 and increasing the maximum by $100,000 to a total of $455,000.
REPORT
Approval of the recommended action will increase the maximum compensation allowed under the agreement, due to unanticipated consulting needs, professional services, training, and technical assistance costs related to the digital report management system, PageCenterX and VPSX Enterprise. The original agreement did not include additional support to create custom reports that have been requested by the user departments. The increase is funded with charges incorporated into the Enterprise Base rate charged to all user departments. This item is countywide.
ALTERNATIVE ACTION(S):
Should your Board not approve the recommended action, the departments will be unable to effectively manage documents requiring added departmental staff time and resources to manually create new reporting tools within the document management system without vendor support.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended action. The maximum compensation in FY 2021-22 is $299,000; $355,000 for the term. The increase accounts for additional support for custom reporting and related supplemental services that was not accounted for in the original agreement. Sufficient appropriations and estimated revenues are included in the Internal Services Department - Information Technology Services Division's Org 8905 FY 2021-22 Adopted Budget.
DISCUSSION:
On January 29, 2019, your Board approved Agreement No. 19-034 with Levi, Ray, &...
Click here for full text