DATE: May 3, 2022
TO: Board of Supervisors
SUBMITTED BY: Kirk Haynes, Chief Probation Officer
SUBJECT: Retroactive Second Amendment to Revenue Agreement with FCSS for
TIP
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute a retroactive second Amendment to revenue Agreement with the Fresno County Superintendent of Schools for the Truancy Intervention Program, effective upon execution, with no change to the term of July 1, 2020 through June 30, 2022 and increasing the maximum by $25,358 to a total of $687,581.
REPORT
There is no increase in Net County Cost associated with the recommended action. The recommended action will add Orange Center Elementary School District and Raisin City Elementary School District into the agreement with Fresno County Superintendent of Schools (FCSS). This will provide an increase in the partial funding for the two Deputy Probation Officer (DPO) positions providing services to support the Truancy Intervention Program (TIP). The recommended amendment would increase revenue by approximately 3.7% over the potential 5-year contract term. Due to the collaborative nature of this agreement, the Department recommends the Board deviate from the County policy requiring full cost recovery (including indirect costs). This practice is consistently applied to similar agreements with other school districts. This item is countywide.
ALTERNATIVE ACTION(S):
If item is not approved, Orange Center Elementary School District and Raisin City Elementary School District would not be added into the TIP agreement.
RETROACTIVE AGREEMENT:
The Probation Department has been in discussions with FCSS regarding adding the school districts to the agreement since June of 2021. An agreement was reached in December of 2021, and the Department began providing services in January of 2022. FCSS obtained Deputy Superintendent approval on April 13, 2022. The recommended second amendment is being brought before your Board on the next available Board date within established County deadlines. The recommended second amendment is effective upon execution, retroactive to January of 2022 when services began.
FISCAL IMPACT:
There is no additional increase in Net County Cost associated with the recommended action. The total salary and benefit cost for 2 DPOs to provide services to support TIP is $304,272. In addition, vehicle and radio costs associated with these positions are estimated at $18,000 per year. For the 2021-2022 school year, FCSS will provide a total of $143,311 towards the costs of the two DPO positions, with the remaining $178,962 funded with Juvenile Justice Crime Prevention Act (JJCPA) funds.
Should the agreement be extended beyond the current fiscal year, FCSS will provide a total of $146,933 per year, with the remaining $175,339 funded with JJCPA funds. This is an increase in funding of approximately $3,623 for the current school year and $7,245 for each subsequent year, should the agreement be extended, due to adding Orange Center Elementary School District and Raisin City Elementary School District to the agreement.
The Probation Department’s current indirect rate of 26.54% of salary and benefits is $80,754. It is recommended that FCSS’s portion of the indirect rate not be included due to the collaborative nature of the recommended amendment, which has the potential to not only reduce absenteeism, but is also a prevention program that has been shown to deter students from engaging in future criminal activities. The portion of the indirect costs that may be funded with JJCPA funds is limited to 0.5% ($895 for the current school year and $877 for each year the agreement is extended), per funding requirements. Therefore, the Net County Cost for indirect cost is $79,859 for the current contract year, and $79,877 for each potential year the agreement is extended. Sufficient appropriations, estimated revenue, and Probation indirect costs for these positions are included in Probation’s FY 2021-22 Adopted Budget Org 3430, and will be included in future budget requests.
DISCUSSION:
On July 18, 2006, the Board approved a revenue agreement with the FCSS for implementation of a pilot program titled the “Truancy Intervention Program.” Subsequent annual agreements approved by the Board have continued to fund this program, which is no longer considered a pilot. On January 12, 2021, the Board approved a retroactive revenue agreement with FCSS for partial funding of 1.4 FTE DPOs to support the TIP program. On May 25, 2021, the Board approved a first amendment to the retroactive revenue agreement, which added Sanger Unified School District (SUSD) back into the agreement, increasing the DPO’s assigned to the support the TIP program from 1.4 FTE to two DPO positions, and increasing funding as a result. The recommended second amendment will add Orange Center Elementary School District and Raisin City Elementary School District into the agreement and will provide an increase in the partial funding for the two DPO positions providing services to support TIP, effective upon execution, retroactive to January of 2022, when services began for the two new sites.
REFERENCE MATERIAL:
BAI # 45 - May 25, 2021
BAI # 26 - January 12, 2021
ATTACHMENTS INCLUDED AND/OR ON FILE:
On file with Clerk - Second Amendment to Agreement with FCSS
CAO ANALYST:
Greg Reinke