DATE: May 3, 2022
TO: Board of Supervisors
SUBMITTED BY: Maria I. Aguirre, Interim Director, Department of Social Services
SUBJECT: Amendment to Agreement with Foster Assessment Center and Testing Service, Inc.
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute Amendment No. 1 to Agreement with Foster Assessment Center and Testing Service, Inc. to continue providing specialized assessment services, effective July 1, 2022 extending the term by six months from July 1, 2022 to December 31, 2022 and increasing the maximum by $140,088 to a total of $980,613.
REPORT
Approval of the recommended action will allow Foster Assessment Center and Testing Service, Inc. (FACTS) to continue providing specialized assessments to the Department of Social Services California Work Opportunity and Responsibility to Kids (CalWORKs) Welfare-to-Work (WTW) participants, with no increase in Net County Cost, while the Department completes a procurement process. This item is countywide.
ALTERNATIVE ACTION(S):
There is no viable alternative action. If your Board does not approve the recommended action, the Department will be out of compliance with the Welfare and Institutions Code (WIC) 11325.4 which requires specialized assessments for WTW participants. The procurement process was not completed at an earlier date as the Department had initially intended to extend the agreement for an additional two years. After a review of the declining assessment caseloads, the Department requested a reduced program, which the vendor was unable to agree to for a long-term extension.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended action. The increase ($140,088) will be offset with CalWORKs Single Allocation funds. The total compensation for the agreement is $980,613. Sufficient appropriations and estimated revenues will be included in the Department’s Org 5610 FY 2022-23 Recommended Budget.
The County has a required Maintenance of Effort (MOE) of $4,022,882 for FY 2022-23 for the CalWORKs program. Once the MOE has been met, all expenses over that amount will be 100% funded with State and Federal dollars up to the amount of the annual CalWORKs Single Allocation. Social Services Realignment funds will be used to meet the CalWORKs MOE.
DISCUSSION:
On June 18, 2019, your Board approved Agreement No. 19-302 allowing FACTS to provide services to eligible CalWORKs WTW participants. These services include providing learning disability evaluations, limited English proficiency assessments, and independent assessments (psychological, physical, and skill tests). Based on the overall evaluation of those assessments, participants may make informed decisions regarding their educational, vocational, and/or employment goals.
The agreement was written with an initial term of one year with two optional one-year extensions through June 30, 2022. The recommended six-month extension is required to complete the procurement process. The Department will complete the procurement process over the summer and will bring a new agreement to your Board before the December 31, 2022 expiration date.
With your Board’s approval, the recommended amendment will be effective July 1, 2022 through December 31, 2022, all other terms remain unchanged.
REFERENCE MATERIAL:
BAI #73, June 18, 2019
ATTACHMENTS INCLUDED AND/OR ON FILE:
On file with Clerk - Amendment to Agreement with FACTS
CAO ANALYST:
Sonia M. De La Rosa