DATE: January 24, 2023
TO: Board of Supervisors
SUBMITTED BY: John Zanoni, Sheriff-Coroner- Public Administration
SUBJECT: First Amendment to Agreement with VertiQ Software LLC
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute First Amendment with VertiQ Software LLC, for an upgrade of software products to track and report on cases of deceased individuals, effective upon execution with no change in term of July 15, 2019 through June 30, 2024 and increasing the maximum by $111,592 to a total of $370,572.
REPORT
There is no increase in Net County Cost associated with the recommended action. Approval of the recommended action will enable the County to upgrade VertiQ' s unique software, which the County has used since 1994, and which is designed to support the Sheriff's Office. The original agreement was primarily setup as a commercial-off-the-shelf (COTS) implementation with minimal customizations; during configuration sessions, Sheriff's IT discovered unique requirements for the Coroner's Office that were outside the scope of the original agreement. The recommended action will allow the Sheriff's Office to continue to fully upgrade its existing systems to web-based platforms and increase the number of CME-V3 user licenses. This item is countywide.
ALTERNATIVE ACTION(S):
Non-approval of the recommended actions would cause a disruption in the Sheriff's Office's everyday duties, requiring extensive staff time and expense to locate alternative methods for administering the estates of persons who die intestate. Additionally, another means for reporting coroner procedures and statistical requirements would be required.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended action, which will increase the maximum compensation of VertiQ by $111,592 to a total of $370,572, to cover a recommended upgrade during the remaining of the agreement term. Sufficient appropriations and estimated revenues are included ...
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