DATE: January 24, 2023
TO: Board of Supervisors
SUBMITTED BY: Hollis Magill, Director of Human Resources
SUBJECT: Suspension of Competition Agreement with Public Risk Innovation, Solutions, and Management
RECOMMENDED ACTION(S):
TITLE
1. Make a finding that is in the best interest of the County to suspend the competitive bidding process consistent with Administrative Policy No. 34 for unusual or extraordinary circumstances for an internet-based software system to track claims and obtain reports. Public Risk Innovation, Solutions, and Management (PRISM) is the only vendor with a Master Agreement with Insurity Software, which allows PRISM to offer the software to clients at a discounted rate; and,
2. Approve and authorize the Chairman to execute a retroactive Agreement with PRISM for the software license for Insurity Software to track the County's general liability and medical malpractice claims, effective July 1, 2022, not to exceed five consecutive years which includes a three-year base contract and with two optional one-year extensions, at a total not to exceed $78,456.
REPORT
There is no additional Net County Cost associated with the recommended action, which will allow for continued software support for the County's general liability and medical malpractice claims. This item is Countywide.
ALTERNATIVE ACTION(S):
If your Board does not approve the recommended actions, the Department of Human Resources, Risk Management, will be required to obtain the software directly through a vendor at a much greater cost.
SUSPENSION OF COMPETITION/SOLE SOURCE CONTRACT:
PRISM provides the County's general liability and medical malpractice excess insurance coverage. The Risk Management Division of Human Resources administers all general liability and medical malpractice claims against the County. A claims software system is essential to track those claims. The County has utilized Insurity Software offered through PRISM since 2014. The Department's request to waive the ...
Click here for full text