DATE: April 9, 2024
TO: Board of Supervisors
SUBMITTED BY: Robert W. Bash, Director of Internal Services/Chief Information Officer
SUBJECT: Retroactive First Amendment to Agreement with Core Business Interiors
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute First Amendment to Agreement A-22-347 with CORE Business Interiors for modular furniture systems and installation services, effective retroactive to the Agreement effective date, August 22, 2022, not to exceed five consecutive years, which includes a three-year base contract and two optional one-year extensions, with corrections to pricing of certain chairs and ergonomic products, but no increase to the maximum compensation payable under the Agreement ($25,000,000).
REPORT
There is no additional increase in Net County Cost for the maximum compensation payable under A-22-347 (Agreement) if your Board approves the recommended retroactive First Amendment of the Agreement. However, the corrections to pricing of individual chairs and ergonomic products will increase if the recommended retroactive First Amendment is approved by your Board.
If your Board approves the recommended action, the correct pricing for chairs and ergonomic products that CORE Business Interiors (CORE) agreed to when executing the Agreement will replace the current pricing for such items. A Manufacturer Discount Matrix, showing the product discount that the County receives under the Agreement for additional items (i.e., not specifically listed in the Agreement) by 29 different manufacturers will also be included, because it was inadvertently omitted from the Agreement.
At the time that the then-proposed Agreement was being processed for the Board's requested approval, County staff sent CORE the then-proposed Agreement (with the correct pricing attached) for approval, which CORE approved. (Also, the Manufacturer Discount Matrix, discussed above, was also inadvertently omitted from the then-recommended Agreeme...
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