DATE: April 9, 2024
TO: Board of Supervisors
SUBMITTED BY: Robert W. Bash, Director of Internal Services/Chief Information Officer
SUBJECT: Agreement with Teledata Services Company
RECOMMENDED ACTION(S):
TITLE
1. Make a finding that it is in the best interest of the County to suspend the competitive bidding process consistent with Administrative Policy No. 34 for unusual or extraordinary circumstances with Teledata Services Company for low-voltage cabling services, as the County has critical ongoing internal low-voltage cabling service projects in need of completion in order to maintain effective and efficient operations; and
2. Approve and authorize the Chairman to execute a Retroactive Agreement with Teledata Services Company for internal low-voltage cabling services, effective January 29, 2024, not to exceed two consecutive years, which includes a one-year base contract and one optional one-year extension, total not to exceed $3,450,000.
REPORT
There is no additional Net County Cost associated with the recommended actions, which will allow the Internal Services Department - Information Technology Division (ISD-IT) to continue to use Teledata Services Company (Teledata) for internal low voltage cabling services, and to complete critical ongoing projects that have been scheduled or are already underway. This item is countywide.
ALTERNATIVE ACTION(S):
Should your Board not approve the recommended actions, ISD-IT will be required to put all critical ongoing and scheduled internal low voltage cabling service projects on hold which may negatively impact operations countywide. Your Board may direct staff to solicit for competitive bids for a new internal low voltage cabling vendor, however procuring, awarding, contracting, and initiating projects with a new vendor would be costly and time consuming.
SUSPENSION OF COMPETITION/SOLE SOURCE CONTRACT:
ISD-IT is requesting the Board suspend the competitive bidding process consistent with Administrative Policy No...
Click here for full text