DATE: April 23, 2024
TO: Board of Supervisors
SUBMITTED BY: Sanja Bugay, Director, Department of Social Services
SUBJECT: Purchase of Purpose-Built, Curated Data Set (PBDS) access and Technical Training through the CalSAWS Consortium
RECOMMENDED ACTION(S):
TITLE
1. Under Administrative Policy No. 34 for competitive bids or requests for proposals (AP 34), determine that an exception to the competitive bidding requirement under AP 34 is satisfied and a sole source is warranted due to unusual or extraordinary circumstances, and that the best interests of the County would be served by entering into an agreement with CalSAWS Consortium as the CalSAWS Consortium is a Joint Powers Authority formed by all 58 California Counties; and,
2. Approve and authorize the Chairman to execute the County Purchase Agreement with the CalSAWS consortium for the purchase of Purpose-Built, Curated Data Set (PBDS) access and Technical Training, on behalf of the County, effective August 1, 2024 through July 31, 2025 with a total cost not to exceed $469,251.
REPORT
There is no Net County Cost associated with the recommended actions. Approval of the recommended actions will allow the Department to purchase, through the CalSAWS consortium, a PBDS to access curated CalSAWS data for the creation of customized reporting and analysis of welfare and social services data. Additionally, the Department will receive technical training on the CalSAWS system, leveraging the expertise and support from Accenture. The cost for the purchase will be offset primarily through current year State and Federal allocated funds. This item is countywide.
ALTERNATIVE ACTION(S):
Should your Board not approve the recommended action, the Department will continue to extract data specific to the County of Fresno from the Enterprise Data Repository (EDR), creating modified reports and workarounds based on the limitations of existing pre-defined CalSAWS reporting. Additionally, the Department would miss the opportun...
Click here for full text