DATE: April 23, 2024
TO: Board of Supervisors
SUBMITTED BY: Robert W. Bash, Director, Internal Services/Chief Information Officer
SUBJECT: Termination of Agreement with R.F. MacDonald, Co.
RECOMMENDED ACTION(S):
TITLE
1. Approve and authorize the Director of Internal Services/Chief Information Officer, or their designee, to give 30-day prior written notice to R.F. MacDonald, Co., to terminate Agreement No. 22-346 effective May 31, 2024, pursuant to the Without Cause provision of the Agreement; and
2. Approve and authorize the Director of Internal Services/Chief Information Officer, or their designee, subject to approval by County Counsel as to legal form, to execute any documents or certifications necessary to effect the termination of Agreement No. 22-346.
REPORT
Approval of the recommended actions will allow the without cause termination of agreement No. 22-346 (Agreement) with R.F. MacDonald, Co. (R.F. MacDonald), pursuant to Section 4(C) - Without Cause, of the Agreement. The Agreement was nearing the end of the second year of the total five-year term and was intended to provide boiler inspection, maintenance, testing, and repair services to boilers located at various locations across the County. Due to the need to improve operational efficiencies and increase the consistency of maintenance and repairs across all County heating, ventilation, and cooling (HVAC) systems, the Internal Services Department, Facility Services division (ISD-Facility Services) procured a full-service maintenance agreement that will consolidate all of the County's maintenance for HVAC systems under one agreement and under one service provider. This item is countywide.
ALTERNATIVE ACTION(S):
Should your Board not approve the recommended actions, ISD-Facility Services would continue to pay for services through the end of the term, August 8, 2027, while receiving duplicate maintenance and reporting services under a different service provider.
FISCAL IMPACT:
There is no increa...
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