DATE: August 23, 2016
TO: Board of Supervisors
SUBMITTED BY: Margaret Mims, Sheriff-Coroner
SUBJECT: Re-Appropriation of Prior Year Encumbrances for the Re-budget of Court Fees
RECOMMENDED ACTION(S):
TITLE
Adopt Budget Resolution re-budgeting appropriations from the FY 2015-16 budget to the FY 2016-17 budget for the Sheriff-Coroner's Org 3111 in the amount of $158,655.29 (4/5 vote).
REPORT
There is no increase in Net County Cost associated with the recommended action. The action will re-budget encumbered appropriations from the prior year to FY 2016-17 to allow for the purchase of seven vehicles for Community Service Officers providing services in the schools.
ALTERNATIVE ACTION:
Your Board could choose not to approve the recommended action; the Sheriff-Coroner's Office would not be able to purchase the requested vehicles to support the Community Service Officers that provide services to the schools.
FISCAL IMPACT:
There is no additional Net County Cost associated with the recommended action, which would approve the elimination ($158,655.29) of prior year appropriations and encumbrances from FY 2015-16 in the Sheriff-Coroner's s Org 3111 and be re-appropriated in the FY 2016-17 budget to provide funding for the purchases of seven vehicles. Sufficient appropriations exist in the Sheriff-Coroner Org 3111 to fund fuel and maintenance costs associated with the vehicles.
DISCUSSION:
On June 21, 2016, your Board approved the transfer of accumulated traffic violator school fees and interest (estimated to be $160,000 at that time) within the Courthouse Construction Fund to the Sheriff-Coroner's Org 3111 to be spent on public safety needs, such as patrol vehicles.
In accordance with Management Directive 770, if a prior encumbrance does not meet the established exemption criteria, it must be re-budgeted in the current fiscal year (FY 2016-17) to fund the still valid commitments that were not completed within the 120 days following June 21, 2016.
The reco...
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